Annual Notifications

Access to student records

Under the Family Educational Rights and Privacy Act (FERPA), parents and students over 18 years of age have the right to inspect and review the student‘s records or request an amendment of records believed to be incorrect. They can also withhold consent of disclosure of personally identifiable information, except in cases where the law allows for disclosure without consent.

Asbestos Management Plan

In accordance with federal law, the Berne-Knox-Westerlo Central School District has in place a management plan to identify and manage asbestos building materials. The Asbestos Management Plan is on file and available for review in the District Office during regular business hours.

Dignity for All Students Act (DASA)

Signed into law in Sept. 2010, the Dignity for All Students Act – or DASA – was established to promote a safe and supportive learning environment in all public schools, free from harassment and discrimination from other students and adults.

No Child Left Behind Act (NCLB) Parental notifications

Pursuant to the federal No Child Left Behind Act, parents may request information regarding the professional qualifications of their child’s classroom teachers and teaching assistants including:

  • Whether state requirements and licensing criteria have been met for the grade level and subject area being taught.
  • If the teacher is working under emergency or other provisional status under which state qualification and licensing criteria have been waived.
  • The teacher’s college major and subsequent advanced degrees.
    Qualifications of any teaching assistants providing services to your child.
  • If an uncertified teacher will be working in a classroom for four or more weeks.

Requests for the above information may be directed to Mr. Lonnie Palmer, Interim Superintendent of Schools, Berne-Knox-Westerlo Central School District, 1738 Helderberg Trail, Berne, NY 12023.

Release of information to military recruiters

NCLB requires that school districts disclose to military recruiters and institutions of higher learning, upon request, the names, addresses and telephone numbers of our high school students. However, parents or students may request, in writing, that the district NOT release such information. Parents, or students who are at least 18 years old, may exercise the option to withhold their consent to release this information by contacting the high school principal’s office.

Special needs

Children with special needs may be entitled to additional services from the school district in which they reside. If your child has special needs that are not known to the school administration, please call the district office. New York state education law also requires that each public school district account for the education of all resident minors. Please help BKW comply with this requirement. If your child is home-schooled or attends a private or parochial school and has not previously been registered with the District Office, please call (518) 872-1293.

Student Directory information

The district releases certain types of student information (name, address, phone number, etc.). Under FERPA, parents may object in writing to the release of that information.

Student Health Data

Because New York State is interested in child health data, schools are required to record students’ height, weight and Body Mass Index (BMI). If our district is surveyed by the state, we will only share group data (for instance, the number of second grade boys whose BMI is below the fifth percentile), not individual data. However, if parents wish their child’s data to be excluded from such group calculations, they may do so by contacting their school nurse.

Student Privacy

The district’s privacy policy offers parents the opportunity to excuse their child from any survey that reveals information on personal behavior or political beliefs. Parents are also notified and offered the chance to exclude their child from activities that gather personal information about students which can be used for marketing purposes.

Pesticide notification

It is mandatory for school districts to inform parents or guardians and staff members of potential pesticide use during the school year. To be placed on a list to receive 48-hour notification prior to the application of pesticides, please call the District Office.


Students’ names, grade levels and photos may be published on the BKW website, in school publications or released to the media to recognize student achievement or depict activities of the BKW school district. Parents who object to the use of their child’s information or image for publicity purposes should notify BOTH the superintendent of schools and their child’s building principal — in writing.

Please note: While the district will honor the request of any parent who has submitted written notification opting their child out of publicity efforts, the district is not responsible for media that covers news happenings, sporting events or school events.

Parents’ Bill of Rights for Data Privacy and Security

  • What are schools required to do? Provide the Parents’ Bill of Rights for Data Privacy and Security annually to all parents/guardians and students who are at least 18 years of age.
  • Why? The Common Core Implementation Reform Act required school districts to develop a Parents’ Bill of Rights for Data Privacy and Security to inform parents/guardians of the legal requirements regarding privacy, security and use of student data. 
  • Who is the audience? Parents/guardians of school-age children or students who are at least 18 years of age.
  • When should the notification be provided? Annually. 
  • What delivery method(s) should be used? Post on the school district website.

Note: The Parents’ Bill of Rights for Data Privacy and Security must also be included with every contract entered into with a “third-party contractor” where the contractor receives student data or certain protected teacher/principal data.


The BKW Central School District is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the district is providing the following Parents’ Bill of Rights for Data Privacy and Security:

  • A student’s personally identifiable information cannot be sold or released for any commercial or marketing purposes.
  • Parents/guardians have the right to inspect and review the complete contents of their child’s education record, including any student data maintained by the BKW Central School District.
  • State and federal laws protect the confidentiality of personally identifiable information and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls and password protection, must be in place when data is stored or transferred.
  • A complete list of all student data elements collected by the state is available for public review in an Excel file at
  • Parents/guardians may also obtain a copy of this list by writing to the Office of Information and Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, New York 12234.
  • Parents/guardians have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to the Office of the Superintendent of Schools at 518-872-1293.